Eason Hall Chiller Replacement, Project Code 214-18695-003 at Longwood University

Note: Downloading & Extracting Files Instructions below the project description.

Sealed bids are invited for the construction of Eason Hall Chiller Replacement, Project Code 214-18695-003 at Longwood University in Farmville, VA.

The project is generally described as the Removal and replacement of the existing water-cooled chiller; Removal and replacement of the primary and secondary pumps and installation of new backup pumps; Replacement of chilled water piping near the chiller; Replacement of the existing refrigerant monitor to detect the new refrigerant type. Provide power for the new chiller, pumps and any other necessary equipment.

Sealed bids will be received at Longwood University, Office of Materiel Management & Purchasing, 201 High Street, Eason Hall, Room 215B, Farmville, VA 23909. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Thursday, December 12, 2024. The bids will be opened publicly and read aloud beginning at 2:00 P.M. on Friday, December 13, 2024, (the following day), at the Office of Capital Design & Construction, 500 Madison Street, McCorkle Hall, Conference Room 121, Farmville, Virginia 23909.

A Bid Bond is required.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at the Office of Capital Design & Construction, 500 Madison Street, McCorkle Hall, Conference Room 121, Farmville, Virginia 23909 at 2 p.m., on Friday, November 15, 2024. Attendance shall be optional for those submitting a bid.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov, Longwood University Materiel Management &

Purchasing website at http://tkts.longwood.edu/ListIFB.aspx and on the bulletin board on the southeast corner of Dorrill Dining Hall, Longwood University, Redford Street, Farmville, VA.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the office of http://www.trascoplanroom.com.

Bidders shall be responsible to pay all fees required by TRASCO for electronic downloads and hard copies.

Instructions for Downloads & Extracting Files.

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Find the Download_###.zip file you downloaded. Right Click on the Download_####.zip file and click ( Extract All ). A Window will popup Extract Compressed ( Zipped ) Folders. The default should extract and create a sub-folder in your Downloads folder with the PDF files inside. Keep your ZIP Files in case you misplace, delete or corrupt your PDF file(s). You can always just extract them again. Once you have extracted the files this way you can move the unpacked folder or files. If you try to move the files out of the zip file any other way you run the risk of corrupting the pdf file(s)…